CEJ only accepts electronic invoices

Electronic Invoicing

CEJ only accepts electronic invoices. This means that if you are a supplier to CEJ, or to properties managed by CEJ, you must use electronic invoicing.

Accordingly, all invoices and credit notes must be sent to our EAN/GLN number in the OIOUBL invoice format. You are welcome to attach a PDF copy of the invoice as a supplementary document, as well as any other relevant supporting documentation.

The advantage for you as a supplier is that your invoice is more likely to reach the correct recipient, ensuring that it can be processed accurately and as quickly as possible.

Direct debit (Betalingsservice) and BS+
Invoices already registered with Betalingsservice or BS+ do not need to be converted to electronic invoicing.

Guide: How to send electronic invoices
Open the guide, which provides step-by-step instructions on how to send invoices. The registration process is the same whether you are a supplier to CEJ or to a property managed by CEJ.

Most accounting systems can also be configured to send invoices electronically automatically, making the process easier for you. If necessary, contact the supplier of your accounting system for assistance.

Important information and requirements

When sending invoices to CEJ or to properties managed by CEJ, they must always be sent to CEJ’s GLN/EAN number:

5790002134043

The payment term must be current month + 30 days. Shorter payment terms can often not be met, as approval procedures may be complex.

In addition, please remember the following:

• Property number
  Whether the invoice relates to CEJ itself or a property managed by CEJ, you must not send an invoice without the correct property number. This number will be provided by the person who ordered the work. If you are unsure whether you have the correct number, please contact the person and ask for confirmation.

  The property number must be preceded by EJD. For example, for property number 3456, the reference should be entered as EJD3456 (without spaces). This helps ensure that property numbers are not confused with postal codes or other identifiers.

  The number must be entered in the OIOUBL invoice in the order reference field:

  Invoice / BuyersOrderID / OrderReference / ID

• Recipient name and address

  First, determine whether the property is managed by CEJ Aarhus or CEJ Copenhagen. Then identify whether it is a rental property or a housing association.

  For rental properties, the name of the company owning the property must always be stated.

  It is also important to distinguish between CEJ itself and the properties we manage. All invoices must be issued to the same EAN/GLN number regardless of the recipient. However, the recipient name and address must differ depending on who the invoice is addressed to.

• Invoices to properties/associations managed by CEJ

  Invoices to properties or associations managed by CEJ must be issued as follows:

Furthermore, properties must be registered as individual customers in your accounting system, not as departments of CEJ. Each property has its own CVR (company registration) number.

• Invoices to CEJ

  Invoices addressed directly to CEJ must be issued to:

  CEJ Ejendomsadministration

  Nitivej 6

  2000 Frederiksberg

  CVR No. 29803250

  Always include the delivery address and contact person at CEJ.

  As the order reference, use:

  • EJD10 for Copenhagen
  • EJD20 for Aarhus

Like public institutions in Denmark, CEJ has chosen to use Nemhandel as the platform for receiving electronic invoices.

You can read more about Nemhandel here: http://nemhandel.dk.

Questions?
If you have any questions regarding electronic invoicing, please contact us at:

e-faktura@cej.dk